While it’s easy to get caught up in the chaos of all the planning, an organizer must never forget the essence of a corporate Christmas party—bringing officemates together over fun conversations, good food, and drink in one memorable event. Take note of the important essentials of an office Christmas party below to make your corporate celebration the best one yet.
1. The Date
Start your planning preparations ahead and pick a date as soon as possible. The Yuletide season is the busiest period of the year, especially when it comes to social events. You’ll want more people to show up and attend the office Christmas party so it is always best to get a feel for the majority’s preferred date and pencil it in as early as possible. Weekends are popular choices but ensure that the date fits with most people, especially with the boss.
Finalizing the date of your corporate Christmas party will also give you time to secure a good venue, and even great deals for food, giveaways, entertainment, and decors.
2. The Budget
Once the date has been set, it’s now time for the legwork. Find out how much money is budgeted for the party. The budget will have a huge impact on your Christmas celebration as it will determine the kind of party you’ll be having. Keep in mind though that a successful and engaging corporate Christmas party does not have to be expensive so there’s no need to panic if you just have a few thousands of pesos to spend.
Plan your party realistically around the set budget. Find out what’s most important to the group—is it the venue, the food, or the booze—and allocate the budget accordingly. Don’t spend everything hastily; leave an emergency money for unexpected things and expenses that will happen during the party.
3. The Venue
As mentioned, this season is a busy one and many other teams are organizing their own parties for the holidays. Chances are good venues will be reserved quickly so the earlier you plan and book your office party venue, the better.
Your budget will decide what kind of venue you’ll get. Make sure to consult your colleagues about the type of venue that majority will want—will your group opt to dance the night away at a club, have a formal dinner at a hotel, or a casual program at a restaurant or even your office halls. These insights will help you secure the best venue for the party. Schedule ocular visits at your top three options and reserve your top pick as soon as possible. You may also want to consider venues that give out great deals and packages to maximize your budget.
4. The Theme
Setting a theme for your office Christmas party will make the event even more special. Your colleagues will certainly want a different feel from your regular office environment and this is the time to make that happen. Most often, everyone will be willing to go along with the theme, helping out in decorations and even dressing up to the part. Remember, the party theme or concept will be the heart of your event, weaving all other party aspects together.
Surf the internet or browse through magazines to research for inspirations and pegs. Ask your colleagues for your ideas. Once you have singled out a particular concept, work on it and research it thoroughly. Make a list of things associated to your chosen theme that you can use for the party. On the day of the party, ensure that the theme elements are creatively incorporated in the office festivities such as the dress code for the attendees, choice of decors, food, drinks, and even music.
5. The Menu
A Christmas party will never be complete without food and drinks. As the party organizer, you need to make sure that everyone’s belly is filled and your guests are in high spirits. If your venue is a restaurant, food and drinks package will usually be included. If not, you can hire a caterer to plan the menu. Some colleagues might have dietary requirements so ensure that everyone has something to eat.
Although alcohol will put everyone in a fun mood, control these drinks to maintain a happy and safe environment.
When everyone’s full and in high spirits, you are guaranteed of active participation in your program and a fun, interesting night that everyone will surely enjoy.
6. The Program
An office Christmas party would not be truly in a festive spirit without a celebratory program, complete with the appropriate entertainment, speeches, and gift-giving. This party will also mark the end of the year so it is a great idea for bosses to have a thank you speech to the employees for their hard work, achievements, and dedications. Employee awards may also be given during the program.
Of course, a Christmas party without entertainment will be dull and boring. Choose the entertainment that would suit the theme of the party—it could be games or simple activities, and even intermission numbers from employees.
Lastly, don’t forget that the true spirit of Christmas lies in giving. Make time for gift-giving among colleagues and make sure that everyone is involved. A perfectly-planned party is a sure way to show how grateful you are to your colleagues for a year of collaboration and working together.